Understanding Journal

A Journal entry is a record of every transaction that takes place every day in the company. The transactions of all categories are recorded under various ledgers and are later used to calculate the financial statements of the company.



Navigate to Settings > User Roles.

Select the employee you want to give Journal Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable all the permissions related to Journal under Account Journal.

Click on Save.


Making a Journal Entry

Navigate to Left Menu > Finance > Finance.

This will take you to the next page. Select Journal option from the left menu.

Select the Account name. It can be that of an expense or a customer.

Select the branch if the Account selected is that of a customer.

Under the Reference field there are three options:

  • On Account: if the transaction is made on the account of the expense/customer
  • New Reference: if the transaction is made against a new bill/invoice
  • Against Reference: if the transaction is made against the existing bill/invoice.

If Against Reference is selected, then select the transaction by clicking under the Pay column. Or remove the transaction by clicking on the minus button.

Fill the other fields wherever required and click Save.

This will be shown in the Journal Entry Index page.

Note: The options under the Action column can edit, download, print or delete the transaction.


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