Understanding Stock Transfer

Sometimes, the stock needs to be transferred from one branch to another of the creator Company. When a company books an order, the dispatch of goods needs to be done from that particular branch of the company which has booked the order. If the branch that has booked the order does not have the goods in stock, it can move the stock from another branch of the company. This is known as Stock Transfer.

Settings

Navigate to the left menu > Settings > Settings.

Under the Preferences tab, check the box Multi Branch and Stock Location.

Click on Update.

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Stock Transfer Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable the permission Manage Stock Transfer Location.

Click on Save.

Process of Stock Transfer

Navigate to Left Menu > Operation > Stock Transfer Location.

Click on the plus button in the top right corner. The Stock Transfer Location page is opened. 

Enter the details of the From and To branch for stock transfer.

The Barcode Serial Number stock can also be entered where the details of the product will be added automatically.

Else add the Product details under the Add Product tab.

Enter the details of other fields wherever necessary and click on Save.

This record will now be shown in the Stock Transfer page.

Stock Transfer Report

Click on Accept under the Action column.

The stock will be transferred from one branch to another.

This will be reflected under the Reports tab, in the Location page of the Inventory Report.

Replacement

When an equipment purchased by the company or sold to the client is not working or is under repair then it needs to be replaced. So the Client or the company can request the company or the vendor to replace the equipment. 

Replacement for Client

An Inward Challan needs to be created against the product’s serial number.

Select the Type as Inward Loan Repair.

This Serial Number needs to be replaced with another equipment’s serial number.

Click on replacement and select Customer Replacement.

Enter the customer name and the serial numbers as required.  (The data of Stock Serial number is shown here)

Add any remarks if required and click Save.

Note: The Customer’s bill will reflect the New Serial Number as done in the replacement.

Replacement for Vendor

Create an Outward Challan against the Product’s serial number.

Select the Type as Outward Loan Repair.

This Serial Number needs to be replaced with another equipment’s serial number.

Click on replacement and select Vendor Replacement.

Enter the customer name and the serial numbers as required. Add serial number manually as it will be available with Vendor.

Add any remarks if required and click Save.