FAQ on Finance Setup

 

How can I add a bank in AntMyERP?

 

Q1: How can I add a bank in AntMyERP?

A: To add a bank in AntMyERP, follow these steps:

Step 1: Access Settings: Navigate to the “Settings” section within AntMyERP.

Step 2: Go to Finance: Within the “Settings” menu, find and click on the “Finance” option.

Step 3: Add Bank Details: In the Finance settings, locate the option to “Add Bank” or “Bank Details.” Click on it to enter the required bank information.

Step 4: Fill Bank Details: Provide the necessary information for the bank, including its name, account number, branch, and any other relevant details.

Step 5: Save Bank Details: Once you’ve entered the bank details, ensure that you save the information to add the bank to your AntMyERP system.

 

Q2: What bank details do I need to provide when adding a bank?

A: When adding a bank in AntMyERP, you typically need to provide details such as: Bank name Account number Branch information (address, contact details) Any additional relevant information or codes

 

Q3: Can I edit or update bank details after they have been added?

A: Yes, you can usually edit or update bank details after they have been added. If you need to make changes to the bank information, follow similar steps as adding a bank, but choose the option to edit or update the existing bank details.

 

Auto Generating Invoice Numbers for Vendors in Ant My ERP.

 

Q1: Why can’t I auto generate bill numbers for vendors in Ant My ERP?

A: In Ant My ERP, the bill number is typically provided by the vendor on the invoice they send to you for your purchases. As a customer, you don’t usually generate the bill number yourself. Instead, you need to use the bill numbers provided by your vendors to accurately record and track your purchasing transactions.

 

Q2: How should I handle bill numbers for vendor invoices in Ant My ERP?

A: When you receive an invoice from a vendor, you should enter the bill number as provided on the invoice into Ant My ERP. This ensures that your records are aligned with the vendor’s documentation and helps maintain accurate financial tracking.

 

How do I configure auto-generation of invoice in AntMyERP?

 

Q1: How do I configure the auto-generation of invoices in AntMyERP?

A: To configure the auto-generation of invoices in AntMyERP, follow these steps:

Step 1: Access Settings: Log in to your AntMyERP account and access the “Settings” section.

Step 2: Configure Finance – Sales Invoice: Inside the “Settings” section, look for the “Finance” or “Sales Invoice” configuration option.

Step 3: Generate Button – Business-wise: In the Sales Invoice settings, locate the “Generate” button, often found in the right header. Click on this button.

Step 4: Configure Invoice Generation Parameters: Configure the settings for auto-generating invoices based on your business needs. Add Challan Date: If required, specify whether you want to add the challan date to the invoice.

Invoice Invoiceing Generation Period and Day: Choose the billing generation period and day as per your business’s proposal or challan date.

Step 5: Save Changes: Once you’ve configured the invoice generation parameters, save the changes to apply the settings.

 

Q2: What do I need to consider when configuring auto-generation of invoices?

A: When configuring auto-generation of invoices, consider the following:

Invoiceing Period: Determine the appropriate billing period (e.g., monthly, quarterly) that aligns with your business model.

Invoiceing Date: Choose whether to use the proposal or challan date as the basis for generating invoices.

Automation: Auto-generated invoices streamline your billing process but require accurate proposal or challan data entry.

 

How do I change the email address from which invoices are sent to my clients in AntMyERP?

 

Q1: How do I change the email address from which invoices are sent to my clients in AntMyERP?

A: To change the email address from which invoices are sent to your clients in AntMyERP, follow these steps:

Step 1: Access Settings: Log in to your AntMyERP account and access the “Settings” section.

Step 2: Task Setting – Invoice Query Contract Assignee: In the Settings section, locate and select “Task Setting” or a similar option related to tasks and assignments.

Step 3: Choose Employee for Invoice Sending: Inside the Task Setting options, find “Invoice Query Contract Assignee” or a similar field. From the dropdown list, select the desired employee’s name whose official email ID you want to use for sending invoices to clients.

Step 4: Save Changes: After selecting the employee, save the changes to apply the new email address for sending invoices.

 

How can I add more details to my organization profile, such as VAT number, TIN number, and other fields in AntMyERP?

 

Q1: How can I add more details to my organization profile, such as VAT number, TIN number, and other fields in AntMyERP?

A: To add additional details to your organization’s profile, such as VAT number, TIN number, and other fields in AntMyERP, follow these steps:

Step 1: Access Settings: Log in to your AntMyERP account and access the “Settings” section.

Step 2: Configure Statutory Information: Inside the “Settings” section, find and select the “Finance” or “Statutory” configuration option.

Step 3: Add New Details: Within the Statutory settings, look for a “+ Add” button or a similar option to add new details to your organization’s profile.

Step 4: Fill in the Details: Fill in the required details, such as VAT number, TIN number, and any other relevant information.

Step 5: Select the Branch and Save: If you have multiple branches, select the appropriate branch to associate the added details. Then, save the changes.

Step 6: Update Branch Information (If Needed): If you need to update the information for a specific branch, locate the branch using the “Multi-branch” option. Click on the “Edit” button associated with the branch to update the statutory information.

Step 7: Save and Exit: After making the necessary changes, save the updated information and exit the configuration.

 

How can I change the bank opening balance in AntMyERP?

 

Q1: How can I change the bank opening balance in AntMyERP?

A: To change the bank opening balance in AntMyERP, follow these steps:

Step 1: Access Settings: Log in to your AntMyERP account and access the “Settings” section.

Step 2: Configure Finance – Banks: Inside the “Settings” section, locate and select the “Finance” or “Banks” configuration option.

Step 3: Edit Bank Details: Find the bank for which you want to change the opening balance. Click on the “Edit” option or a similar action associated with that bank.

Step 4: Change Opening Balance: In the bank details editing mode, look for the opening balance entry. Adjust the opening balance amount as needed. If you are changing the nature of the opening balance (from Debit (DR) to Credit (CR) or vice versa), ensure you update this correctly.

Step 5: Save Changes: After modifying the opening balance, save the changes to apply the new balance to the bank account.

 

Q2: Is it necessary to specify whether the opening balance is in Debit or Credit?

A: Yes, specifying whether the opening balance is in Debit (DR) or Credit (CR) is important for accurate accounting. This determines the nature of the balance in the bank account.

 

How can I create a prefix in AntMyERP?

 

Q1: How can I create a prefix in AntMyERP?

A: To create a prefix in AntMyERP, follow these steps:

Step 1: Access Settings: Log in to your AntMyERP account and access the “Settings” section.

Step 2: Configure Finance – Branch: Inside the “Settings” section, locate and select the “Finance” or “Branch” configuration option.

Step 3: Add Prefix for Each Transaction: In the branch settings, find the option to “Add Prefix for Each Transaction” or a similar field. Specify the desired prefixes for different types of transactions, such as Proposals, Purchase Orders, and Invoices.

Step 4: Save Changes: After adding the prefixes, save the changes to apply them to the respective transaction types.

 

Q2: Can I customize prefixes for different branches?

A: Yes, you can customize prefixes for different branches by following the same process. Make sure to select the appropriate branch and add the prefixes accordingly.

 

Q3: How does using prefixes benefit my transactions?

A: Using prefixes in transactions helps in organizing and identifying different types of transactions more easily. It adds clarity and structure to your financial records, making it simpler to track and manage documents.

 

Q4: Can I change or update prefixes later?

A: Yes, you can typically change or update prefixes later by revisiting the same settings and making necessary adjustments.

 

Why am I unable to create a proposal from the Creator branch in AntMyERP?

 

Q1: Why am I unable to create a proposal from the Creator branch in AntMyERP?

A: If you’re unable to create a proposal from the Creator branch in AntMyERP, it might be due to specific settings related to multi-branch configurations and finance details. To resolve this issue, follow these steps:

Step 1: Access Branch Settings: Log in to your AntMyERP account and navigate to the “Setting” section.

Step 2: Configure Finance Settings: Inside the “Setting” section, locate and select “Finance” or “Branch” configuration options.

Step 3: Add Proposal and PO Order Prefix: In the finance settings for the Creator branch, ensure that you have added the appropriate Proposal and PO Order Prefix details.

Step 4: Save Changes: After adding the necessary details, save the changes.

Step 5: Create Proposal: Try creating a proposal again from the Creator branch. The added finance details should allow you to proceed.