Understanding Payroll

Payroll refers to the total amount of money paid by a company to its employees as a salary. Managing payroll involves calculating employees’ earnings, deductions, and ensuring timely payment.

 

Creating a Payroll Settings

To start with the payroll settings, ensure that the Employee’s are added to the system. 

Settings can be done in following ways:

 

HR Preferences

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > HR Preferences

Mark the Check box

 

HR Rules

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > HR Rules

Enter the current Financial year

Check mark if required

 

Statutory

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Statutory

 

Others

 

Salary Earnings

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Earnings

Click the + Icon button on the top right corner of the page.

Create the earnings label 

Edit or Delete the Salary Earnings

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Earnings

Locate the label that is required to be edited or deleted

Edit: Make the necessary changes to the label

Delete: Make the necessary changes to the label

Note: If a specific label has completed any transactions in salary,, it cannot be deleted.

 

Salary Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Deductions 

Click the + Icon button on the top right corner of the page.

Create the Salary deductions label 

Edit or Delete the Salary Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Deductions 

Locate the label that is required to be edited or deleted

Edit: Make the necessary changes to the label

Delete: Make the necessary changes to the label

Note: If a specific label has completed any transactions in salary,, it cannot be deleted.

 

Salary Sub-Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Sub-Deductions 

Click the + Icon button on the top right corner of the page.

Create the Salary Sub-deductions label

Edit or Delete the Salary Sub-Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Sub-Deductions 

Locate the label that is required to be edited or deleted

Edit: Make the necessary changes to the label

Delete: Make the necessary changes to the label

Note: If a specific label has completed any transactions in salary, it cannot be deleted.

 

Salary Shift Days

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Shift Days

Enter the Shift name and the relevant Week day type as per your organization

 

Salary Shift Timings

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Shift Timings

Enter the Shift timings and Shift Name as per your organization

 

Late Mark Absent: Select the number of days, these numbers will be equivalent to one absenteeism

Half Mark: Select the number of days, these numbers will be equivalent to one absenteeism

Note: 

• You can create multiple shift timings if there is more than one shift.
• Map these shift timings with the Employee by navigating to the  Left Menu > Settings > Organization Profile > Team.You will land in Team list. Locate the Employee in the Team list and click on the Edit Official profile option from the Action dropdown menu. Alternatively you can Right Click on the Employee whom you want to Edit Official profile. Make the necessary changes to the Employee Shift Timings.

 

Leave Types

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Leave Types

 

Salary Components

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Salary Components

In this page, all Earnings and Deductions will be displayed

Edit the Salary Earnings 

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Components > Earnings 

Locate the Earnings to edit

Ensure to activate the Earnings that are applicable

If any Earnings is not required, you can Inactivate it

Enter all mandatory fields along with all the relevant details 

 

Pay Schedule

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Pay Schedule

Enter all mandatory fields along with all the relevant details 

Click on Generate Salary when you would like to generate salary manually. Alternatively, it will generate salary as per the details mentioned in the fields 

Note: Once the salary is generated, it will be visible on the HR > Salary Detail Register > Salary Report

 

Salary Report

Pending Salary

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Pending Salary

Check all the necessary details of the employees before generating the salary 

Click on Action 

 

Generate Slip

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Action > Generate Slip

Generate the salary slip

Note: Once the salary slip is generated, it can not be edited or deleted!

 

Delete the Salary 

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Action > Delete Salary

Delete the Salary 

Note: Before generating the salary slip, it can be deleted!

 

Preview

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Action > Preview

Preview the Salary slip before generating the salary

Note: Before generating the salary slip, it can be previewed here for better understanding!

 

Exporting the Salary Pending Report 

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Pending Salary

You will lands in Pending Salary Page

Now go to the Top Right corner navigate to Down arrow > Download Pending Salary 

All your salary details are exported from your AntMyERP to CSV. file

 

Generated Salary

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Generated Salary

Locate the employees whose generating the salary and view the salary slip form the Action

Note: Generated salary cannot be edited or deleted 

 

Exporting the Salary Generated Report 

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Generated Salary

You will lands in Generated Salary Page

Now go to the Top Right corner navigate to Down arrow > Download Generated Salary 

All your salary details are exported from your AntMyERP to CSV. file

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.