Understanding Goods Receipt Notes

A goods receipt note is a document recorded by a company of the goods they receive from their vendor. It contains detailed information of the goods received. In a nutshell, it is an acknowledgement that the company has received the goods they have ordered.

 

Settings

Navigate to the left menu > Settings > Operation.

Under the Outward Delivery Note tab, check the box Quality Check Feature.

Click on Update.

 

Creating a GRN Goods Receipt Note

Navigate to Left Menu > Purchase > Purchase Order.

Look for the desired Purchase Order to convert it to contract. 

Click on the Accept button under the Actionable Column.

Now this appears under the Accepted option of the Purchase Order dropdown.

Scroll to the right and click on the Convert to Contract option from the Action dropdown menu.

Open the Vendors Contract and enter the Credit days given to the vendor and its Contract Period.

Click on Save & Exit.

Once the PO is contracted, you can see it under the Contracted option of Purchase Order dropdown.

Scroll to the right and click on the GRN option from the Action dropdown menu.

The GRN form will open up. Click on the plus button in the top right hand side.

Enter the details in the mandatory fields like serial number for serial numbered devices or quantity of the device without serial number.

Note: Serial numbers can be entered manually or by scanning the barcode or by copying and pasting.

Click on Save and Exit.

After saving the grn, the Status of the device/ product will change to Dispatched. 

For confirming the GRN, scroll to the right of the dispatched product and click on the GRN option from the Action dropdown menu.

The GRN page will open, scroll to the right and click on the View option from the Action dropdown menu. 

Check for all the line numbers of the device(s). Make changes if necessary.

Click on the Confirm button.

Once confirmed, the device will show under Inventory and the GRN is completed. Also, the inward challan number will be generated. 

Note: The challan can be printed after it is generated.