Understanding Purchase Requisition

A Purchase Requisition is the request from a department/employee to its purchase team for buying any stock for their own use or for sale. A request for it is first reviewed by the Purchase Department after which an approval or rejection is given depending upon the feasibility and need. It is after the approval that a Purchase Order is created

 

Settings

Navigate to Settings > Purchase.

Under the Purchase Preferences tab, check the box Purchase Requisition.

Click on Update.

 

Creating Purchase Requisition

Navigate to Left Menu > Purchase > Purchase Requisition.

All the Purchase Requisition created would be visible on the index page.

Click on the plus button on the top right.

A Purchase Requisition form will open.

Enter all the mandatory fields.

Also, scroll down and enter all the Product Details.

Click on Save.

Note: After a Purchase Requisition is created, it needs two approvals. One from the PO Authorization and the other from the Finance Authorization. Once approved, it will become a Purchase Order.

 

Approving Purchase Requisition

Navigate to Left Menu > Purchase > Purchase Requisition.

All the Purchase Requisition created would be visible on the index page.

Scroll to the right of the purchase requisition for which the approval needs to be given. 

Select the Auth Status option from the Action dropdown menu.

In the Authorization Status pop up window that appears, select the Approve or Reject option.

Click on Save.

Once approved from PO Authorization, Finance Authorization needs to be approved in the same way.

After getting both the approvals, a check box appears on the extreme left hand side of the purchase requisition.

Check the box and click on the three dots> Quotation All.

Click on Submit.

Note: Once the user submits the Purchase Requisition, they will go to the team that is responsible to get in touch with the vendors for their request.