An essential component of any business, a purchase order is a document that a customer sends to the vendor indicating the intent to purchase/buy products or services. However, it can be challenging for organizations to create, manage, and track these Purchase Orders given the frequent need for multiple Purchase Orders.
But with AntMyERP Purchase Order System Software, you can easily do all these activities while avoiding duplication of effort and human mistakes, while also streamlining, and speeding up the entire process from purchase order creation to Purchase Order Management.
Purchase Order System
Any organization may need to use different sorts of purchase orders to cover routine purchases. Each purchase can be very different from the other and so has to be their purchase order. Every PO has a unique format, and mixing them can cause problems with the purchase orders and the complete process.
Hence, numerous types of purchase orders are supported by AntMyERP Purchase Order System Software to avoid any type of confusion and create the most competent Purchase Order.
Creating the Purchase Order
Using Purchase Order System Software you can easily create a PO with the help of the templates available on the system. With the availability of ready-to-use templates, there are fewer chances of missing any crucial detail while making the Purchase Order.
These POs for a request can also be copy pasted, with just a click of a button and with minor changes multiple POs can be created for multiple vendors.
Working of PO Management
The process of creating a purchase order comprises many repetitive procedures and demands a great deal of attention to detail. The entire process PO Management can be streamlined with the use of purchase order system software.
Getting management team and financial team approvals is a crucial stage in PO management. Without their authorization, the PO cannot be sent to the vendor. This phase determines whether the PO is accepted or rejected.
Using AntMyERP Purchase Order System Software, you can also easily track the request status, authorization status, and any comments raised by the management and finance team.
Sending PO to the vendor
The next very crucial stage of Purchase Order Management is to send the PO to the vendor after it is approved.
Using Purchase Order System Software, you can easily send the PO to the vendor by either downloading it and sending it to the vendor or you can directly email the PO to the vendor through the associated email ID.
Confirmation of PO
Once the vendor confirms the Purchase Order, the PO Management System allows you to accept it in AntMyERP Purchase Order System Software. The accepted status can now be visible to the entire team keeping the complete transparency of the Purchase Order Management system.
Once accepted the PO is converted into a contracted document and the dispatch activities are carried out by the vendor.
Tracking the Purchase Order
Tracking the purchase order is a crucial stage in the Purchase Order Management process. With the help of AntMyERP’s Purchase Order System Software, managing purchase orders are made simple, clear, and straightforward.
You can simply track and evaluate purchase orders as well as keep track of their creation dates, approval statuses, confirmation dates, and other important information.