MPS Dealer Software: Monitor Solution for Managed Print Services

Why Your Print Fleet Is Leaking Money – The Smart Software Fix MPS Dealers Need Today!

The Reality Most MPS Dealers Are Ignoring

Siddharth runs a Managed Print Services (MPS) dealership in Bengaluru. 350+ devices across 60+ client locations. On paper, the numbers look great.

But after fuel, toner, engineers, missed SLAs, and delayed payments, he barely makes a margin.

Then Rentovi showed him the truth: 20% of his fleet was unprofitable.

If you’re running an MPS dealership, your print fleet might be leaking more than you earn.

And the worst part? You may not even know it.

The bigger picture tells an interesting story. The MPS industry is growing fast which is expected to hit over $63 billion by 2028, rising nearly 8.5% each year. But here’s the catch, not everyone’s growing with it.

In 2023, the overall print services market actually shrank by 1.8%, as dealers relying on old-school print contracts started falling behind. The truth is simple: if you’re not tracking your fleet’s profitability today, you’re already losing ground in a market that’s moving ahead without you.

Why MPS Dealers Lose Money on Their Print Fleet

1. Overuse Without Overage Billing

Clients often exceed their monthly print limits, but dealers don’t always catch it.
The result? You pay for extra toner, maintenance, and service calls without billing those excess pages.
Without automated tracking and billing, overuse turns into silent revenue leakage that compounds every month.

2. Idle Devices Still Cost You

Even when machines sit idle, they still drain your profit.
They consume electricity, depreciate in value, and require periodic maintenance just to stay operational.
Because idle assets rarely appear as “loss centers” in your reports, their hidden cost quietly erodes margins.

3. Manual Toner Dispatch leads to Oversupply & Waste

When toner requests are handled manually, engineers or clients tend to over-order — just to be safe.
Without serial tracking or inventory control, you end up with toner misuse, pilferage, or expired stock.
This not only inflates operating costs but also disrupts cash flow and warehouse efficiency.

4. Untracked SLAs means Missed Credit Recovery

SLA breaches happen, a delayed response, a missed uptime target, or late part replacement.
When your system doesn’t record service-level compliance, clients claim credits and you can’t dispute them.
You lose both money and credibility simply because performance wasn’t tracked in time.

5. No Real-Time Cost Visibility

Most MPS dealers have no live insight into cost per page or per-contract profitability.
Without this data, they keep servicing loss-making contracts longer than they should.

Rentovi: The Smartest Software Built for MPS Dealers

Rentovi isn’t a generic print management platform. it’s built specifically for MPS dealers who want control, visibility, and profitability.

1. Overuse Billing Automation

Set contract limits once. Rentovi automatically captures device usage, calculates overages, and generates bills instantly.
You can also configure alerts for nearing limits thus ensuring you never miss billing opportunities again.

2. Contract Profitability Dashboard

Monitor cost vs. revenue per client, per device, or per contract in real time.
If a contract turns unprofitable, you’ll know immediately, enabling you to adjust pricing or renegotiate terms before losses deepen.

3. Field App for Technicians

Technicians can log visits, parts replaced, and toner delivered directly in the app.
This ensures every on-site activity is documented, billed, and accounted for, eliminating ghost visits and untracked service work.

4. Toner Serial No. Tracking + Auto Refill Alerts

Rentovi tracks toner by serial and batch number, preventing duplicate dispatches and misuse.
Auto refill alerts ensure timely replacements without overstocking thus saving both time and material cost.

5. SLA Monitoring + Penalty Enforcement

Rentovi monitors response times, machine uptime, and SLA targets in real time.
It alerts you before a breach and generates reports to help you recover credits or avoid penalties, protecting your margins.

6. Print Rules by Client

Set intelligent print policies: restrict color printing, enforce duplex mode, or trigger alerts when usage exceeds limits.
These controls directly cut wastage, conserve toner, and maintain predictable profitability.

Don’t Let Your Fleet Drain You. Make It Pay You.

You’re not in the business to survive. You’re in it to scale.
But without visibility, enforcement, and automation, growth equals to loss.

Rentovi lets you:
Track every rupee spent and earned
Control overuse and SLA penalties
Enforce billing automatically
Know your profit per client, per contract, per page

Ready to Stop Losing on MPS?

Join 100+ dealers who scaled profitably with Rentovi.

Take back control of your print business