The Final Audit: 7 Print Management Issues You Must Fix Before Entering 2026

Companies heading into 2026 must address key Print Management Challenges to reduce operational costs, prevent downtime, and improve visibility across every print device.

As organizations scale, their print operations become more complex. Rental fleets, scattered devices, manual workflows, and delayed maintenance create inefficiencies that quietly drain budgets. 

AntMyERP helps companies streamline print operations, automate core processes, and fix critical Print Management Challenges before the new year brings bigger workloads and tighter expectations.

Real-World Case: How a Rental-Focused Business Lost Control Without Print Visibility

A mid-sized photocopier rental company managing over 500 deployed printers across multiple client sites began noticing serious gaps in their operations. 

Inaccurate meter reads were causing repeated underbilling, which slowly chipped away at their revenue without anyone realizing it. 

Nearly 40 percent of their service calls were delayed because technicians didn’t receive timely or accurate schedules which led to recurring customer complaints about downtime. A few clients even considered switching vendors because the disruptions were becoming too frequent. 

Hidden contract loopholes further added to the revenue leakage, and without centralized reporting, the management team lacked clarity on performance issues across the fleet. 

With scattered data and no real visibility, the business struggled to maintain service quality and profitability. This shows how unmanaged print environments can seriously affect rental-focused companies.

What happened to this company is a clear example of what goes wrong when print operations grow without proper control. 

Industry Insight: A report from Zipdo shows that companies adopting Managed Print Services save between 10 to 40% on print-related expenses, and nearly 76% of businesses report a reduction in print volume after optimizing their print environments. 

This highlights how unmanaged print operations quietly increase costs and why a print audit before is critical.

Here are the key challenges every business should audit before entering 2026:

1. Copier Rental Management Issues That Slow Down Your Workflow

At one client site, a new copier rental arrived but the team couldn’t deploy it for days because the rental documents were missing. Manual tracking led to repeated errors, and the costs quietly escalated without anyone noticing.

Challenges:

• Inefficient Copier Rental Management processes
• Delays in deploying rented devices
• Missing or incorrect rental documentation
• Manual tracking leading to errors and misallocations
• Growing hidden costs in copier rentals

How AntMyERP Helps:

• Automated workflows
• Real-time device tracking
• Centralized rental contracts and documentation

2. Usage Blind Spots Due to Weak Managed Print Services for Rentals

At one client site, a printer was printing twice the expected pages, but the team didn’t notice until the monthly bill arrived. With no visibility into page counts or usage trends, tracking device load across locations became impossible.

Challenges:

• Limited visibility in Managed Print Services for Rentals
• No clarity on page counts or usage trends
• Difficulty tracking device load across locations
• Lack of reporting insights
• No automated print monitoring for real-time updates

How AntMyERP Helps:

• Live meter-read automation
• Centralized dashboard for all rental devices
• Alerts for overuse, spikes, or abnormal activity

3. Printer Failures Caused by Poor MPS for Rental Maintenance Models

At one client site, a printer broke down during peak season. The technician arrived late, unaware of the issue, and recurring maintenance delays forced the team into repeated break-fix cycles.

Challenges:

• Unplanned downtime due to late servicing
• Recurring printer maintenance issues
• Break-fix cycle instead of proactive care
• No predictive maintenance mechanism
• Technicians reaching late or uninformed

How AntMyERP Helps:

• Predictive maintenance scheduling
• Automated ticket creation for breakdowns
• Technician assignment and field tracking

4. Uncontrolled Print Volumes Leading to Wasted Budget

At one client site, multiple departments printed without oversight. By month-end, wastage had skyrocketed, budgets were exceeded, and no one knew who was responsible.

Challenges:

• Teams printing without any monitoring
• No structured tracking printer usage
• High monthly print wastage
• No accountability across departments
• Budget spikes due to uncontrolled consumption

How AntMyERP Helps:

• Usage insights 
• Policy-based controls and alerts
• Analytics for volume trends and anomalies

5. Missed Opportunities for Print Cost Optimization

At one client site, toner ran out frequently, and purchases were disorganized. The team spent extra on consumables without understanding wastage patterns, missing cost-saving opportunities.

Challenges:

• No clear plan for print cost optimization
• Overspending on toner and consumables
• No visibility into wastage patterns
• Disorganized purchasing processes
• Inconsistent consumable stock management

How AntMyERP Helps:

• All-in-one consumable tracking
• Cost-per-print analysis
• Auto-reorder triggers and stock alerts

6. Contract and SLA Issues That Create Hidden Risks

At one client site, a rental contract renewal was missed and SLA commitments weren’t tracked. Billing errors and hidden costs appeared unexpectedly, creating frustration and financial risk.

Challenges:

• Ambiguous rental contract terms
• Missed SLA commitments
• Untracked renewals
• Inaccurate billing cycles
• More hidden costs in copier rentals due to loopholes

How AntMyERP Helps:

• Automated contract reminders
• SLA compliance visibility
• Renewal workflows and billing accuracy

7. Lack of Centralized Reporting Across Entire Fleet

At one client site, data from multiple printers was scattered. Management had no unified view, making it hard to forecast budgets or track usage across both rental and owned printers.

Challenges:

• Scattered data from multiple sources
• No unified view across rental and owned printers
• Inconsistent reporting formats
• Hard to forecast print-related budgets
• Leadership lacking full print ecosystem visibility

How AntMyERP Helps:

• Unified reporting dashboards
• Real-time cost, service, and usage insights
• Audit-ready documentation

See how businesses are fixing print challenges with AntMyERP. Read our Testimonials.

Conclusion

Fixing essential Print Management Challenges now helps companies improve efficiency, reduce breakdowns and cut unnecessary spending before 2026.

A well-managed print environment can dramatically reduce waste and downtime. As businesses gear up for 2026, the smartest move is to strengthen visibility, automate workflows and align contracts and SLAs. 

AntMyERP’s MPS Software empowers teams with a centralized, automated ecosystem that manages rentals, service operations, consumables and reporting thus helping companies stay cost efficient and fully prepared for the year ahead.

Ready to fix these issues before they cost you in 2026? Start your audit with AntMyERP today.