Managed Print Service Software: Business Management Essential

From Startups to Enterprises: Why Every Business Needs Managed Print Service and Print Management Software Today!

 

“Print is Dead.” Or Is It?

In an age of Google Docs and Slack messages, we’ve heard this refrain too often: “Nobody prints anymore.”

And yet…

• Banks still print customer disclosures.
• Hospitals still print patient files.
• Schools still print admission forms.
• Startups print pitch decks the night before funding meetings.

Print didn’t die. It evolved.

And today, businesses are realizing that what drains them is not printing — it’s printing solutions.
That’s where Managed Print Services (MPS) comes in.

 

The Unseen Chaos in Unmanaged Printing

Whether you’re a 10-person SaaS startup or a 10,000-person BPO, unmanaged print chaos can silently erode your efficiency:

 

1. Toner Panic & Printer Downtime

Suddenly, a key device runs out of ink before a client demo.

 

2. Excessive Print Costs

• Color prints used where B/W would suffice.
• Employees printing personal items.

 

3. No SLA or Uptime Guarantees

Waiting 3 days for service because you don’t have an AMC.

 

4. Security Blind Spots

Sensitive documents left on printer trays.

 

5. Zero Visibility or Reporting

No clue who printed what, when, or why.

According to IDC, businesses lose up to 3% of annual revenue due to unmanaged printing inefficiencies.

 

What Is MPS & Why It Works

Managed Print Services is not just outsourcing your printing. It’s a strategic move to take control of:

• Cost
• Security
• Sustainability
• Uptime
• Experience
  

 

Here’s What You Get with Managed Print Solutions:

• Automated supply replenishment
• Real-time print tracking
• Role-based print permissions
• SLA-based device uptime
• Data-backed optimization recommendations

And guess what? It’s not just for corporations. Startups, schools, agencies — anyone with 2+ printers can benefit.

 

Real Story: From Startup Struggle to Scale

A Gurgaon-based ed-tech startup had no IT team. They managed print via trial and error.

With Rentovi’s Best Print Management Solutions:

• Printer downtime reduced by 81%
• Monthly print cost visibility improved 10x
• Employee misuse dropped via smart print rules

Their CEO said:

“We stopped worrying about printers and started focusing on scaling.”

 

Why Enterprises Are Going All-In on Print Management System Solutions

• IT teams get back hours by offloading print support
• CFOs get predictable cost structures
• CIOs get improved document security and compliance
• ESG teams get emission data from smart print dashboards
• Reduced capital expenditures balance their finances.

It’s not just cost control. It’s operational intelligence.

 

Rentovi MPS: The Best Managed Print Service for Every Business Across India

Whether you’re running:

• A startup with 2 printers
• A hospital with 40 departments
• A logistics company printing 500 invoices a day

Rentovi scales with you.

 

Key Features:

• Live toner and usage monitoring
• Overuse alerts and automated billing
• SLA tracker and service logs
• Print quota rules by user/team
• Energy-saving recommendations
  

From bootstrapped founder to Fortune 500 CIO, MPS is the silent enabler of modern business resilience.

 

Final Word: Why a Top Print Management Software Like MPS Is Not a Luxury—It’s Leverage.

What CRM did for sales, MPS does for operations.
The question isn’t “Should we invest in MPS?”
The question is: “How much more will it cost us not to?”

Save time, money & stress