Stock Transfer

Understanding Stock Transfer

Sometimes, the stock needs to be transferred from one branch to another of the creator Company. When a company books an order, the dispatch of goods needs to be done from that particular branch of the company which has booked the order. If the branch that has booked the order does not have the goods in stock, it can move the stock from another branch of the company. This is known as Stock Transfer.

 

Settings

Navigate to the left menu > Settings > Settings.

Under the Preferences tab, check the box Multi Branch and Stock Location.

Click on Update.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Stock Transfer Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable the permission Manage Stock Transfer Location.

Click on Save.

 

Process of Stock Transfer

Navigate to Left Menu > Operation > Stock Transfer Location.

Click on the plus button in the top right corner. The Stock Transfer Location page is opened. 

Enter the details of the From and To branch for stock transfer.

The Barcode Serial Number stock can also be entered where the details of the product will be added automatically.

Else add the Product details under the Add Product tab.

Enter the details of other fields wherever necessary and click on Save.

This record will now be shown in the Stock Transfer page.

 

Stock Transfer Report

Click on Accept under the Action column.

The stock will be transferred from one branch to another.

This will be reflected under the Reports tab, in the Location page of the Inventory Report.

 

Replacement

When an equipment purchased by the company or sold to the client is not working or is under repair then it needs to be replaced. So the Client or the company can request the company or the vendor to replace the equipment. 

 

Replacement for Client

An Inward Challan needs to be created against the product’s serial number.

Select the Type as Inward Loan Repair.

This Serial Number needs to be replaced with another equipment’s serial number.

Click on replacement and select Customer Replacement.

Enter the customer name and the serial numbers as required.  (The data of Stock Serial number is shown here)

Add any remarks if required and click Save.

Note: The Customer’s bill will reflect the New Serial Number as done in the replacement.

 

Replacement for Vendor

Create an Outward Challan against the Product’s serial number.

Select the Type as Outward Loan Repair.

This Serial Number needs to be replaced with another equipment’s serial number.

Click on replacement and select Vendor Replacement.

Enter the customer name and the serial numbers as required. Add serial number manually as it will be available with Vendor.

Add any remarks if required and click Save.

 

Stock Adjustment

Understanding Inventory Adjustment

When an item under the stock list is not present physically, but is still seen under the Inventory of the ERP, the stock is then Adjusted. This is because there can be no complete deletion of the item from the inventory. This is why adjustment is done through addition or reducing the item. These adjustments can only be done with the items that have the serial numbers. 

 

Adding an Adjusted Inventory

Navigate to Left Menu > Inventory > Inventory Adjustment.

Click on the plus button in the top right corner.

Enter the product’s name and select the serial number.

Click on Save.

 

Viewing an Adjusted Inventory

Navigate to Left Menu > Inventory > Inventory Adjustment.

All the adjusted inventory will be listed in the index page.

In the Type Column it will be shown if the serial number is added or reduced.

 

Swapping a Product

The process of exchanging the sub product under one primary product with another sub product in the stock list or another primary product. This is done in case that particular sub product is needed for bundling under another primary product.

You can do this in the device detail page by following the below steps

Click on the Swap button.

Select the Product name and the Serial number of the product with which it should be swapped.

Click Save.

 

Product Bundling

Understanding Product Bundle

Product bundling is a technique where items are grouped or “ bundled” together under one product listing. This involves grouping, packing and shipping several products to get them and selling them as a single unit for a single price.

The advantage of this is that smaller items needed for assembly can be traceable more easily and efficiently. The cost of purchase also comes down as compared to the cost of purchasing each item in a bundle individually. Bundling of products is done in Sales and Rental businesses. Basically, any goods that are given to the client from the company’s own stock can be bundled.

 

Settings

Navigate to the left menu > Settings > Operation.

Under the Outward Delivery Note tab, check the box Display Bundling Products Display In Inward and Outward Challan.

Click on Update.

Note: By checking the box, all the sub products from the product bundle will be displayed in the challan. If the box remains unchecked, only the primary product will be displayed in the challan.

 

Adding a Product Bundle

Navigate to Left Menu > Inventory > Bundle Product.

All the product bundles will be listed in the listing page.

Click on the plus button in the top right corner.

Create a Bundle form will appear. 

Fill in all the mandatory fields.

Click on Save.

Note: Multiple serial numbers can be added to a product.

 

Viewing a Product Bundle

Navigate to Left Menu > Inventory > Bundle Product.

All the product bundles will be listed in the listing page.

Click on the desired Serial number.

Device Details will appear. Click on the Sub Products tab.

You can view all the sub products here. 

 

Swapping a Product Bundle

The process of exchanging the sub product under one primary product with another sub product in the stock list or another primary product. This is done in case that particular sub product is needed for bundling under another primary product.

In the device detail page:

Click on the Swap button.

Select the Product name and the Serial number of the product with which it should be swapped.

Click on Save.

Notes:

• The stock under a bundle product will not be displayed under the stock once it is included under a primary product.
• Bundling products in ERP has to be done mandatorily with serial numbers only.
• There can only be one Primary product under which any number of sub products can be added.
• The sales quotation is made on the Primary product only.

 

Care Pack Management

Understanding Care Pack 

The devices in the organization are named as assets. These are listed in the ERP and can be viewed and managed under the Asset Management Module.

The Care Pack is the extended warranty that the company offers to the customer on any product.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Asset Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Press Ctrl+F and enter the word Care. Enable all the permissions related to Care Pack.

Click on Save. 

Note: The Care Pack is the extended warranty that the company offers to the customer on any product.

After a care pack is given, it is connected to the main product. The product is either taken from 

Quotation or Opening Stock.

In opening stock, the care pack is added and the product connected. While in the quotation, the care pack quotation is sent to the customer, which, after approval, is connected to the main product.

 

Assets

Understanding Asset Management

The devices in the organization are named as assets. These are listed in the ERP and can be viewed and managed under the Asset Management Module. There are four submodules in the Asset Management module. They are:

1. Active Device
2. Warranty
3. Assets 
4. Care Pack

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Asset Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Press Ctrl+F and enter the word Asset. Enable all the permissions related to assets.

Click on Save.

 

Understanding Active device

These enlist the devices in the organization that are active. To reach there, follow the below given steps. 

Navigate to the left vertical bar> Asset Management> Active Device

This will take the user to the index page of the active device.

 

View the Contracted Products

Navigate to Customer Data:

Navigate to the Left Menu > CRM Sales > Customer.

Search for the desired customer by entering their name in the search field.

Click on the “Edit” button next to the customer’s name.

In the customer’s profile, navigate to the “Active Products” section to view the contracted products associated with the client.

Challan number: If it is an AMC, no challan is generated; otherwise, a challan is produced. 

Bill Effective date: The bill’s effective date is the date on which the challan is made. In the case of AMC, it is entered manually.

Counts: These are entered in the service ticket, which gets reflected in the Counter section.

 

Understanding Warranty

Whenever a quotation or a Sales Order is created, a warranty is entered. There are four options in the Warranty dropdown as well. Let’s take a look at them.

How to  Check warranty

Navigate to the Asset Management from the left vertical bar > Warranty> Check Warranty

Enter the serial number of the product.

Click on search. 

Note: Also, you can view Report Like

Warranty expires This Month

Warranty expires Next Month

Out of Warranty.

 

Understanding Assets 

There are three options under the Assets dropdown.

 

Fixed Assets Report

The data on fixed assets comes from the Sales Purchase Order (PO) or is added as an opening fixed assets. In case the option “Asset” is chosen from the Sale PO Type dropdown, the report for the same will be reflected under this report. 

All the data on fixed assets, either entered through opening fixed assets or the products purchased from the vendor, will be enlisted in this report.

There is an option for the products listed here to Convert to scrape. Follow the below steps for the same.

 

Convert to Scrape

• Click on the checkbox at the start of the report for the desired product.
• Prepare Sales contract with value for this product name if it is a live contract.
• Click on the yellow downward arrow that appears. 
• Select the option Convert to Scrape.
• Enter the details and click Save.