Asset to Employee

Issuing Assets to Employees

Issuing assets to employees involves providing company-owned items like laptops or mobile devices for work. Employees are responsible for proper use and care as per their company guidelines. Assets must be returned when no longer needed or when you are resigning from the company

 

Issuing an Asset to Employee 

Issuing an asset in AntMyERP is easy! You just need to enter the important info and product details under the name of the employees to whom you are issuing the asset.

 

Issue Asset to the employees from the Team Page

Navigate to the Left Menu > HR > Team.

Go to the Employee Name > Action > Issue Asset

Select the Employee name, Product Name, Serial Number, Remark

( Please note that product should be addedin the Fixed asset and  the price and entry will reflect automatically as per the added in fixed assest and  purchase price) 

After entering all the details, click Save.

Note: System will not allow you to terminate the employees unless the asset has been returned by the employee to the organization

Alternatively : You can add the similar details from Left Menu > Settings > Organization Profile > Team > Employee Name > Action > Issue Asset

 

Acknowledgement of the Issue Assets

Navigate to the Left Menu > HR > Team.

Go to the Employee Name > Action > Issue Asset

Assets issued to the employees can be acknowledged inside the form by selecting the name of the team member who has acknowledged the assets. This field is labeled as Issued by

Alternatively : You can add the similar details from Left Menu > Settings > Organization Profile > Team > Employee Name > Action > Issue Asset

 

View Assets Issued to Employees

Navigate to the Left Menu > HR > Team.

Go to the Employee Name > Action > Issue Asset

Asset issued to the employees can be viewed by the person who has the admin or My HR permission

Alternatively : You can add the similar details from Left Menu > Settings > Organization Profile > Team > Employee Name > Action > Issue Asset

 

Returning of the Assets Issued

Navigate to the Left Menu > HR > Reports > Assets to Employee

Locate the name of the employee from whom the asset has to taken back

Click on Action > Return Asset

Fill in the necessary information and Save

Alternatively:

Navigate to the Left Menu > HR > Team.

Go to the Employee Name > Action > Issue Asset

At the bottom the list of Asset that are issued to this employee will be visible

Click on Return tab, it will redirect you to the Return Asset form

Fill in the necessary information and Save

Asset issued to the employees can be viewed by the person who has the admin or My HR permission

Alternatively : You can add the similar details from Left Menu > Settings > Organization Profile > Team > Employee Name > Action > Issue Assets

 

Statutory Compliance

Introduction – Statutory Compliance

Statutory compliance in HR involves adhering to legal regulations governing employment practices. It ensures organizations operate within the law, avoid penalties, and protect employee rights, with HR playing a central role in enforcement and guidance.

 

Adding a Statutory Compliance

Adding Statutory details in AntMyERP is a simple process! You need to enter the important information into one place. Here’s what you do.

 

Add Employee Provident Fund (EPF)

Navigate to the Left Menu > Settings > 3rd icon on left side > HR > Statutory

Locate the EPF (Employee Provident Fund) in the statutory list and click on the Edit option from the Action dropdown menu.

Enter all mandatory fields along with all the details related to the Employee Provident Fund

After entering all the details, click Save or Save & Exit    

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Add Employee State Insurance (ESI)

Navigate to the Left Menu > Settings > 3rd icon on left side > HR > Statutory

Locate the ESI (Employee State Insurance) in the statutory list and click on the Edit option from the Action dropdown menu.

Enter all mandatory fields along with all the details related to the Employee Provident Fund

After entering all the details, click Save or Save & Exit    

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Add Professional Tax (PT)

Navigate to the Left Menu > Settings > 3rd icon on left side > HR > Statutory

Locate the PT (Professional Tax) in the statutory list and click on the Edit option from the Action dropdown menu.

Enter all mandatory fields along with all the details related to the Employee Provident Fund

After entering all the details, click Save or Save & Exit    

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Managing: Active and Inactive

If you need to discontinue the usage of  the EPF or ESIC or PT  for any reason through this system, you can easily make them Inactive. Just go to their profile, change the status to ‘Inactive,’ and Save the changes.

Navigate to the Left Menu > Settings > 3rd icon on left side > HR > Statutory

Locate the EPF or ESIC or PT in the statutory list and click on the Edit option from the Action dropdown menu. Select Inactive, save the changes

If you need to start enabling EPF or ESIC or PT, simply go through the same process and mark them as ‘Active.’ Then you can start with the transaction.

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Payroll Management

Understanding Payroll

Payroll refers to the total amount of money paid by a company to its employees as a salary. Managing payroll involves calculating employees’ earnings, deductions, and ensuring timely payment.

 

Creating a Payroll Settings

To start with the payroll settings, ensure that the Employee’s are added to the system. 

Settings can be done in following ways:

 

HR Preferences

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > HR Preferences

Mark the Check box

 

HR Rules

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > HR Rules

Enter the current Financial year

Check mark if required

 

Statutory

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Statutory

 

Others

 

Salary Earnings

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Earnings

Click the + Icon button on the top right corner of the page.

Create the earnings label 

Edit or Delete the Salary Earnings

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Earnings

Locate the label that is required to be edited or deleted

Edit: Make the necessary changes to the label

Delete: Make the necessary changes to the label

Note: If a specific label has completed any transactions in salary,, it cannot be deleted.

 

Salary Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Deductions 

Click the + Icon button on the top right corner of the page.

Create the Salary deductions label 

Edit or Delete the Salary Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Deductions 

Locate the label that is required to be edited or deleted

Edit: Make the necessary changes to the label

Delete: Make the necessary changes to the label

Note: If a specific label has completed any transactions in salary,, it cannot be deleted.

 

Salary Sub-Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Sub-Deductions 

Click the + Icon button on the top right corner of the page.

Create the Salary Sub-deductions label

Edit or Delete the Salary Sub-Deductions

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Sub-Deductions 

Locate the label that is required to be edited or deleted

Edit: Make the necessary changes to the label

Delete: Make the necessary changes to the label

Note: If a specific label has completed any transactions in salary, it cannot be deleted.

 

Salary Shift Days

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Shift Days

Enter the Shift name and the relevant Week day type as per your organization

 

Salary Shift Timings

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Shift Timings

Enter the Shift timings and Shift Name as per your organization

 

Late Mark Absent: Select the number of days, these numbers will be equivalent to one absenteeism

Half Mark: Select the number of days, these numbers will be equivalent to one absenteeism

Note: 

• You can create multiple shift timings if there is more than one shift.
• Map these shift timings with the Employee by navigating to the  Left Menu > Settings > Organization Profile > Team.You will land in Team list. Locate the Employee in the Team list and click on the Edit Official profile option from the Action dropdown menu. Alternatively you can Right Click on the Employee whom you want to Edit Official profile. Make the necessary changes to the Employee Shift Timings.

 

Leave Types

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Leave Types

 

Salary Components

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Salary Components

In this page, all Earnings and Deductions will be displayed

Edit the Salary Earnings 

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Salary Components > Earnings 

Locate the Earnings to edit

Ensure to activate the Earnings that are applicable

If any Earnings is not required, you can Inactivate it

Enter all mandatory fields along with all the relevant details 

 

Pay Schedule

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Pay Schedule

Enter all mandatory fields along with all the relevant details 

Click on Generate Salary when you would like to generate salary manually. Alternatively, it will generate salary as per the details mentioned in the fields 

Note: Once the salary is generated, it will be visible on the HR > Salary Detail Register > Salary Report

 

Salary Report

Pending Salary

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Pending Salary

Check all the necessary details of the employees before generating the salary 

Click on Action 

 

Generate Slip

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Action > Generate Slip

Generate the salary slip

Note: Once the salary slip is generated, it can not be edited or deleted!

 

Delete the Salary 

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Action > Delete Salary

Delete the Salary 

Note: Before generating the salary slip, it can be deleted!

 

Preview

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Action > Preview

Preview the Salary slip before generating the salary

Note: Before generating the salary slip, it can be previewed here for better understanding!

 

Exporting the Salary Pending Report 

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Pending Salary

You will lands in Pending Salary Page

Now go to the Top Right corner navigate to Down arrow > Download Pending Salary 

All your salary details are exported from your AntMyERP to CSV. file

 

Generated Salary

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Generated Salary

Locate the employees whose generating the salary and view the salary slip form the Action

Note: Generated salary cannot be edited or deleted 

 

Exporting the Salary Generated Report 

Navigate to the Left Menu > HR > My HR > Salary Detail Register > Salary Report > Generated Salary

You will lands in Generated Salary Page

Now go to the Top Right corner navigate to Down arrow > Download Generated Salary 

All your salary details are exported from your AntMyERP to CSV. file

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Leave Management

Understanding Leave Management

Leave management refers to the process of handling employee absences from work, including vacation time, sick leave, personal time off, and other types of leave. It involves tracking employee leave requests, managing leave balances, approving or denying requests based on company policies, and ensuring adequate coverage for work during employee absences. 

 

Settings and Preferences for Leave Status 

Navigate to the Left Menu > Human Resource > My HR > Leave > Leave Status

You will lands in Leave Status Page

Now go to the Top Right Menu navigate to Three Dot Icon > Settings.

Select the Settings you want to Enable.

Click on Updates.

 

Adding a Leave Types

Adding a Leave type can be made easy by following the steps  in AntMyERP! Here’s what you do.

Navigate to the Left Menu > Settings > 3rd Icon on the menu > HR > Others > Leave Types.

Click the + Icon button on the top right corner of the page.

Enter all mandatory fields along with the details of the leave type names that you provide to your employees

After entering all the details, click Save or Save & Exit

Note: Multiple leave types can be created if you are providing different number or types of  leaves to various employees

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Mapping Leave Type with  Employee

Navigate to the Left Menu > Settings > Organization Profile > Team.

You will land in Team list

Locate the Employee in the Team list and click on the Edit Official profile option from the Action dropdown menu. Alternatively you can Right Click on the Employee whom you want to Edit Personal profile.

On the 4th line of the form, select the Leave Type that is applicable to this employee. 

This can be added while adding the employee for the first time in the system or it can be edited later. Make the necessary changes to the Employee official profile.

Save the updated information.

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Applying for the Leave

Adding for the leave is a simple process. It can be done in 2 ways, via Web Portal or Mobile App. Here’s what you do.

You can add customer in two ways

Leave Application via Web Portal

Leave Application via Mobile App

 

Applying for a Leave via Web Portal 

Navigate to the Left Menu > Human Resource > My HR > Leave > Leave Status

This page will display the leave status of yours 

If you have necessary permission, you will be able to see the leave status of your team member who reports to you

With admin or super admin or My HR permission, you will be able to see the leave status of all the employees

Click the + Icon button on the top right corner of the page

Enter all mandatory fields along with all the details

After entering all the details, click Save or Save & Exit

Productivity Tool: Your leave application is approved or rejected can be viewed on the index page of leave status

Note: This page will display the leave status of yours. If you have necessary permission, you will be able to see the leave status of your team member who reports to you. With admin or super admin or necessary permission, you will be able to see the leave status of all the employees

 

Applying for a Leave via Mobile App

Download the Mobile App from Play Store > AntMyERP

Login with the Client Code, Username and password

Click on Leave, 

Click the + Icon button on the bottom right corner of the page

Enter all the details in the fields

Click on Apply

Productivity Tool: Your leave application is approved or rejected can be viewed on the mobile app inside the leave tab

Approval or Rejection of the Leave

The authorized person or hierarchy can approve or reject the leave application 

Permission: This feature is user permission defined. If you have permission, you can use this or else ask the administrator of your office to activate the permission for you.

 

Attendance

Understanding Attendance

Attendance refers to the act of being present, typically in a specified place or event, especially when it’s required or expected. In contexts like workplaces, attendance is often tracked to ensure individuals are present when they’re supposed to be.

 

User Permission

Note: The User needs to be activated from the User Management. 

Navigation: Left Menu > Settings > Users & Roles (Link of the Users & Roles Help Document)

 

Adding an Attendance 

Adding attendance is a simple process. It can be done in 2 ways, via Web Portal or Mobile App. Here’s what you do.

You can add attendance in two ways

Attendance via Web Portal

Attendance via Mobile App

 

Marking Attendance via Web Portal 

Navigate to the Left Menu > Human Resource > My HR 

This page will display the current month’s attendance status

Click the + Icon button on the top right corner of the page

Enter all mandatory fields along with all the details

After entering all the details, click Save or Save & Exit

Productivity Tool: You can add attendance from the Mobile App directly

Note: Back dated attendance cannot be marked unless you have the relevant permissions.

 

Marking Attendance via Mobile App

Download the Mobile App from Play Store > AntMyERP

Login with the Client Code, Username and password

Click on Attendance, 

Click the + Icon button on the bottom right corner of the page

On entering the office or reached the client site – Click on Check in 

On exiting the office – same process as above, Click on Check out

Note: Back dated attendance cannot be marked unless you have the relevant permissions and it cannot be marked via mobile app

Your location is captured in the system. 

 

Exporting Attendance 

Navigate to Left Menu > Human Resource > My HR 

You will land in My HR

Search from the employee data. Now you have filtered data which need to be exported 

Now go to the Top Right Menu > Export 

All your employee attendance data will be exported as per the Search in excel format

Note : You can export the attendance yourself. If you have necessary permission, you will be able to export the attendance of your team member who reports to you. With admin or super admin or necessary permission, you will be able to export the attendance of all the employees.

 

View Attendance

Navigate to Left Menu > Human Resource > My HR 

You will land in My HR

Locate the attendance of the Employee/s in the attendance list 

If you want to make any changes to this attendance, click on the A or P(Hyperlink) of that date 

Note: This page will display the attendance of yours. If you have necessary permission, you will be able to see the attendance of your team member who reports to you. With admin or super admin or necessary permission, you will be able to see the attendance of all the employees

 

Editing Attendance

Navigate to Left Menu > Human Resource > My HR 

You will land in My HR

Locate the attendance of the Employee/s in the attendance list 

If you want to make any changes to this attendance, click on the A or P(Hyperlink) of that date 

Make the necessary changes to the Employee/s attendance

Save the updated information.

Note: This page will display the attendance of yours. If you have necessary permission, you will be able to see the attendance of your team member who reports to you. With admin or super admin or necessary permission, you will be able to see the attendance of all the employees