Setting Preferences

Understanding Settings Preferences

Setting Preferences in AntMyERP refers to all the preferences one sets depending on the user roles. Availability of features should be dependent on the job role. Hence, the facility of changing the settings preferences comes in handy.

 

Navigating Setting Preferences

Navigate to the left menu > Settings> Settings.

The following options will show up under the Preferences tab:

 

Project Title

The name of the dashboard is displayed here. This will be displayed under Loan/Repair Register as Creator Name.

 

Project Subtitle

The subtitle of the dashboard is displayed here. This will be displayed in the browser page name.

 

Per Page

The number of search results on a single page will be visible here.

 

Active Email

By checking this box, auto mail would be sent.

 

Manually Email

By checking this box, a manual email will be sent.

 

Active SMS

SMS can be enabled by checking this box.

 

Invoice Classic View

Invoice Classic View can be set by checking this box. Else, the normal invoice will be visible.

 

Country

The country name will be displayed here.

 

Date Format

The date format can be chosen from the options – DD-MM-YYYY or DD-MM-YY or MM-DD-YYYY or MM-DD-YY.

 

Time Zone

The time zone can be selected from the dropdown options.

 

Time Format

The time format can be selected either from 12 hour or 24 hour options. 

 

Name Format

The name format can be selected from the options – First Name, Last Name or Last Name, First Name or First Name, Middle Name, Last Name.

 

Financial Year Start Month

The start month of the financial year can be set here.

 

Financial Year

Setting the financial year start month will populate the year automatically.

 

Home Currency

The home currency can be selected.

 

Language

Language can be selected from the options provided – Hindi, English or Turkey.

 

Product Lift User Email

Email address used for Product Lift integration can be entered here.

 

Active Chat

By checking this box, the chat box can be enabled.

 

Multi Currency

If your organization deals with Multiple currencies, this check box needs to be checked.

 

Authorize Rounding Off Amount

Document where we need to display Amount with or without Round Off  we can enable/disable from here.

 

Multi Branch

If your organization has multiple branches, this checkbox needs to be checked.

 

Enable Prefix and Suffix

By checking this box, the format of the prefix and suffix under Finance setting the individual Branch of every document like Proposal, PO can be changed.

 

Stock Location

In case you have multiple branches, the stock location of the branches can be viewed by checking this box.

 

Enterprise Paper License

By checking this box, activates the product license.

 

Approval System

By checking this box, the approval system can be set for approval and authorization.

 

Extra Part Request Email

In case any part request is made, the email address entered here would receive email regarding the part request.

 

Customize Forms

Understanding Form builders

Customise sales quotation forms, PO, invoice, sales order, and challan using the Quotation Form Builder in AntMyERP. This user-friendly approach helps customers understand the parameters better and makes the process of creating a form more convenient for them. 

 

Form builders Settings Options

Navigate to The Left Menu > Purchase > Purchase Order 

Click on the Three dots on the top right corner.

Click on Purchase Settings.

Go to Purchase Preferences. 

Under Purchase preferences, Click on the PO Form builder. 

Under this, click on Sales PO, and from the Action button, select Default Setup.

 

Customise Purchase order Form

Navigate to the Left menu > Purchase > Purchase Order 

Click on the Plus button on the right corner of the page. 

From the drop menu, Select Purchase, A Purchase Order form will open.

For example, If you want to change the D and E options from the form, you can customise them through the settings options under Purchase preferences. 

If you want to change the Vendor to supplier, you can do this by

Navigate to The Left Menu > Purchase > Purchase Order 

Click on the Three dots on the top right corner.

Click on Purchase Settings.

Go to Purchase Preferences. 

Under Purchase preferences, Click on the PO Form builder. 

Under this, click on Sales PO and from the Action button, select User Defined setup.

Then go to Edit.

Here, you can customise the Branch name and address, Location, and everything else accordingly. 

After this, there are some parameters that can be removed from the form, display and print. 

Click on Save. 

Note: Once you refresh the form, all the changes made will be visible in the form. 

 

Customise Sales Quotation Forms

Navigate to the Left menu > Settings

From there, go to the third option on the left menu, which is Sales.

In the Sales menu, select Quotation Form Builder.

Here, you’ll see a listing of existing business form builders for quotations that have been added. If you want to create a new form, click the right side header button labelled Add Proposal.

A form builder interface will open for the selected type, for example, Sales Quotation.

Start by adding the fields you want to include in the quotation form. These fields will determine what information you can capture when creating a quotation.

In the Form, View, and Print columns, checkmark the fields you want to display at each stage. This customisation allows you to control the appearance of the form during creation, viewing, and printing.

Once you’ve selected the fields and made the desired changes, remember to save your modifications.

As you create, view, and print quotations, the fields you’ve added and customised in the form builder will be displayed according to your changes.

 

Mobile Responsive

Understanding Mobile Responsive

AntMyERP has been designed to enable seamless management across all pages using any browser directly from your mobile handset. Additionally, we offer dedicated mobile apps compatible with both Android and iOS platforms.

 

Using Mobile Responsive

To log In, Go to Google,

Enter your company URL in the search option,

Login with your credentials.

The ERP will be logged in.

 

Note: If it is not visible properly, To view in a proper way, Click on the 3 dots on the right. 

 

Select the option called Desktop site

Again login with your credentials into the ERP

Once logged in, Click on the left sidebar of the screen and the Icons will be seen. 

Click on any of the modules to view.

 

Note: All the functions that are used on the computer/ Laptop, can also be used on the mobile.

 

Mobile Apps

Understanding Mobile App

AntMyERP has a comprehensive mobile application designed to streamline various administrative tasks and facilitate communication within an organization. Its features include: Attendance Marking, Leave Application, Expense, Voucher Creation, Salary Slip Download and Service Call Management.

Access to different features is controlled through permissions, ensuring that users only have access to the functionalities relevant to their roles and responsibilities.

 

Permissions for Accessing Mobile App

To Access the mobile app you must have super admin Rights or the necessary permissions.

To initiate the Permissions,

Navigate to left menu > Settings 

Click on Users and Roles

Search for the user or group to whom you want to give permission.

Click on Actionicon against the user or group and select Edit

Go to permissions and allow permission for :

Salary ( Display Salary slip and download Salary slip)

Attendance ( Mark your Attendance with Geo Location and Remark)

Team ( See your Team Members and their details)

Expenses Voucher ( Add your Expenses Voucher)

Leave ( Create and View all your Leave and its status)

Service Ticket  (Manage your service Tickets )

 

Download Mobile App 

Go to the Play Store (for Android devices) or Apple Store (for iOS devices).

Type AntMyERP in the search box.

Click on the app logo when it appears in the search results.

Click the Download button to install the app on your device.

 

Login Mobile app

To Login to App, fill in the following fields:

Client Code: Provided by the company, containing the name of the company or a code as the code.

Email Address: Your username or email address associated with the user account.

Password: Provided by the Team for logging into 

Note: After logging in, the user will be able to see tabs displayed in the app for which they have permissions. Super admin can view all six tabs.

 

Attendance

Employees can conveniently mark their attendance through the mobile app, simplifying the process for both employees and administrators. It prevents backdated entries for accuracy and accountability. Employees can mark their attendance using the following steps:

To Mark Attendance,

After you login into your mobile app, go to Attendance.

Tap the plus sign located below on the app page.

The app will display the employee’s current location to verify their presence.

Tap Check-In to register attendance. The app automatically timestamps this action, ensuring the date and time cannot be altered.

At the end of the work hours, tap the plus sign again and select Check-Out.

Employees can check in and out multiple times a day, aiding in calculating total work hours. It’s essential to keep the mobile app’s location feature enabled for accurate logging. Check-in/out actions must occur within a 24-hour period.

 

Leave

This tab serves as a platform to the employees requesting leaves and checking the status of their leave applications. Employees can access this feature both through the ERP platform and the app.

To Apply a leave,

Login to the Mobile app and go to Leave

Click on the plus sign to initiate the leave application process.

Choose the type of leave from the available categories.

Specify the duration of the leave, indicating whether it’s a full or half-day leave. If it’s half-day, whether it’s for the morning or evening.

Select the dates for the leave period.

Optionally, add any remarks or reasons for the leave request.

Click on Apply to submit the leave application.

Once submitted, the status of the leave application will be displayed as pending until it is Approved or Rejected.

 

Expense Voucher

Users can create expense vouchers on the go. This enables them to track and submit expenses efficiently.

To Create Expense voucher,

Login to the Mobile app and go to Expense.

Upon opening the tab, it displays the categories of raised vouchers and their status – Approved, Rejected, or Pending. Clicking on each category reveals further details. To create an expense voucher:

Click on the plus button below.

Choose between Employee expense or office expense.

Provide details such as the Account head from the dropdown, date, amount, and any remarks regarding the expense.

Select cost center. If  you click on Yes, then you need to enter the client’s name and ticket number.

If this expense is billable click on Yes and add the bill amount.

Upload any relevant pictures or documents of the expense.

Click on Save and Next to create another voucher, or Save and Exit if only one voucher needs to be created.

The created voucher will now be visible in the system for further processing.

 

Salary Slip Download

An employee can download the salary slip of any month whenever necessary by clicking on the month/s that is chosen. This tab helps save time for the employee since the HR/Finance people need not be contacted for this.

To Download Salary Slip,

Login to the Mobile app and go to Salary

Month Wise salary will be displayed. Click on the Download icon and the salary Slip will be downloaded.

 

Team

Users can view details about their team members and easily contact them, fostering collaboration and communication within the organization.

To View Team,

Login to the Mobile app and go to Team.

All team member details will be displayed. Click on a name to view the contact details.

 

Service

The app allows The Technicians and Engineers to attend service calls promptly, improving customer service and response times.

For working on a service request,

Login to the Mobile app and go to Service

Click Accepted. The tickets assigned to the employee will appear in the Accepted tab. Click on the ticket corresponding to the employee’s chosen location.

The details of the selected ticket, such as the client’s address, service category, and device details, will be displayed. Clicking on the client’s address will open Maps, providing directions to the client location.

Any messages or special instructions from the ERP ticket will be visible under the ticket in the Special Instructions tab. Information regarding preventive maintenance, knowledge base and machine details logged in the ticket will also be accessible.

Click on Approx Reach Time to enter timing details, enabling the coordinator to estimate the engineer’s arrival time and inform the client if necessary.

Initiate travel to the customer’s location by clicking Start. This action changes the ticket status from Accepted to Working.

In the Working tab, the Reach button becomes active. Confirm or not confirm the machine’s serial number displayed. If not confirmed, the ticket will be removed from the employee’s mobile app and assigned back to the coordinator or ticket creator.

In the Working tab, update the problem description if it differs from the original.

Adjust the priority if needed after assessing the work.

Record observations under the appropriate comment type.

The travel time (TT) will be calculated based on the start and reach times, reflected in the ticket details on the Portal

If the customer is not present or if the issue cannot be resolved immediately, click Stop Timer to prevent SLA breach and fill the required fields and save.

If the problem is solved, click Resolved.

Indicate whether spare parts were used or not. Select Yes or No accordingly.

Add remarks and upload a report of the completed service, including pictures if necessary.

If required, obtain the client’s signature by following the prompts.

The updated ticket will be sent to the coordinator for further action. The engineer’s updates will be visible on the ticket portal.

All changes made to the ticket will be documented under the comments tab in the portal, including uploaded reports and the client’s signature.

The job time (JT) and total time taken for the call recorded in the app will be displayed on the screen’s top right corner.

If the problem is not solved, click on Not Resolved.

Choose the appropriate option:

Self – Click on submit, Add remarks, upload a report if required, take the client’s signature and save.

Client – Select the option from the dropdown. Add Followup date and time Add remarks,upload a Report, if required take the client’s signature and save.

Part Request – Select the part required.

If The issue is Under Observation, click on Under Observation.

 Add remarks and upload a report. If required, take the client’s signature and save.

 

Navigating AntMyERP

Understanding Navigation Menu

There are multiple ways to Navigate in AntMyERP. Please refer to the screenshots given.

 

Top Menu

The top menu has the following icons/ buttons respectively.

Quick Add – You can add service tickets/tasks/Purchase Order /Proposal etc.

Favourite – You can Bookmark your Favourite page.

Meeting – Employees can create meetings

Ticket    –  Employees can check Task/Service ticket/ Open ticket etc.

Calendar – Employees can see the daily calendar with the Job assigned to them.  

Notifications – Employees can check notifications.

 

Bottom Menu

The Bottom menu has the following icons/ buttons respectively.

Global Search – Employees can search directly using keywords.

TimeSheet – Employees can directly access their timesheet here.

Document Management – Employees can upload and access the documents.

Reminder – Employees can check the updates on the service tickets.

What’s New – Employees can check the latest updates here.

Announcement – Employees can see the internal announcements here.

People – The record of all the employees as well as the contacts in ERP is available here.

Chat With Your Team – This space is created for the employees to chat internally.

Self Help Documents – The users can create a service ticket for their issue here.

Ask AntMyERP Team – The users can get in touch with the tech team from here.

 

Left Menu

The Left menu has the following Modules respectively.

Purchase – Use for Purchase Management

CRM Sales – Use for CRM Sales Management.

Service – Gives access to the Service module.

Human Resource – Gives access to the Human Resource module.

Operation – Gives access to the Operation module.

Asset Management – Gives access to the Asset Management module.

Inventory – Gives access to the Inventory module.

Finance – Gives access to the Finance module.

Settings – Gives access to the Settings module.

 

Finance

Finance module has the following sub-modules respectively.

Dashboard – Dashboard has everything related to finance in one place.

Master – The masters show different types of ledgers in one place.

Purchase – Purchase sub-module records all the purchased material and also any material returned after purchased.

Sales – The Sales sub-module records all the sold material and also any material returned after sale by the clients.

Payment – This sub-module is to make and record payments to clients. 

Receipt – This sub-module keeps the record of all the payments that have been received and pending payments to be received.

Contra – Contra Entry means transactions that take place when cash is deposited or withdrawn from cash or bank to cash or bank. 

Journal – A Journal entry is a record of every transaction that takes place every day in the company. 

Invoice – An Invoice is a list of goods and services provided, with a statement of the amount to be paid for the same.

Expense Voucher – An expense voucher is created for a variety of expenses incurred by the employees for executing work for the company.

Report – The reports sub-module contains all the financial reports.

 

Setting

Back – This button takes you back to the main left menu modules. 

Organization Profile – This section contains the basic information of the organisation and individual employees.

Setting 

• Security – Through this section, you can change your account’s security preferences.
• Business – This section has all the settings related to MPS or ASP Business

Modules

• Purchase – Through this, you can give permissions for the Purchase module.
• Service – Through this, you can give permissions for the Service module.
• Sales – Through this, you can give permissions for the Sales module.
• HR – Through this, you can give permissions for the HR module.
• Meeting – Through this, you can give permissions for the Meeting.
• Task – Through this, you can give permissions for the Task module.
• Finance – Through this, you can give permissions for the Finance module.
• Operation – Through this, you can give permissions for the Operation module.
• Excel Setting – Through this, you can give permissions for Large Excel Export.

Template – In this section, you can create, edit and manage all your emails, SMS, terms and conditions and annexure.

Import – Here, you can manage all your imports at a glance.

Master – Through this, you can manage all the masters of each module in one place.

User & Role – In this section, you can define and manage all the users in ERP like client, vendor and employee.

Portal – Here, you can manage your client and vendor portal as per your requirement.

Integration – Here, you can integrate your ERP system with third party applications with access tokens.

Reports – In this section you can view and work on user rights, permissions, chat, ratings, security, log reports and restrictions.