Finance Setup

Understanding Finance Setup

Finance Setup is done for the finance module customization as per the need of the client.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Finance Setup Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable all the permissions Manage Finance Setting and Manage Mileage Setting.

Click on Save.

 

How to Set Up Finance in ERP

Navigate to the Left Menu > Settings.

Click on the Finance tab.

Check the boxes under the Preferences tab.

Under the Branches tab, edit any of the branches from the Action dropdown. Enable your preferred type of billing. 

Note: If the branch is not showing up in the list, click on the plus button for setting your branch preferences.

Enter the details in the mandatory fields. For example, enter the name of the person in the Finance approval box with the person’s name who approves the procurement requests.

Note: Adding Yearly Interest Cost(%):*

A percentage added here will reflect reduced cost as set  in Inventory >Reports> Location > Stock at Office> Holding Cost.

Note: If a branch is not visible under the Creator Branch dropdown, then that can be added in the Organization Setup> Creator Branch.

Under the Banks tab, bank details are added. The existing details can be added or edited, as required.

Under the Invoice Aging tab, the number of days of delay for Invoice is shown.

In the Statutory tab, all the details can be added. The existing details can be added or edited, as required.

Click on Update.

 

Inventory Alert System

Understanding Inventory Alert

An organization has a minimum stock value for a Specific Product. If the organization’s stock value goes under the minimum count, an alert is generated. 

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Inventory Alert Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable the permission Manage Alert Stock.

Click on Save.

 

Alert Stock Report

Navigate to Left Menu > Inventory > Reports.

Select the Alert Stock Report option. 

Check if the stock is below the minimum quantity. 

If a stock needs to be refilled, select the Procure option from the Action dropdown.

Note: In Transit means that the PO is given to someone.

Also, inventory can be directly searched by entering the name in the search bar.

 

Inventory Movement

Understanding Inventory Movement

Inventory Movement, as the name suggests, helps to track the movement of inventories which are moving fast, slow or not moving at all. The pace has to be decided by the company. This is known as the stock movement bucket. For instance, 0-30 days can be categorized as fast moving inventory.

 

How to Create a Stock Movement Bucket

To set up stock movement bucket, follow these steps:

Navigate to the left menu> Settings> Masters> CRM Sales> Product Category.

You can either edit the existing product categories by clicking on Action > Edit.

Or, you can click on the plus button in the top right hand corner to add a new product category.

Under the Stock Movement Bucket section, define the number of days in fast, slow and non moving categories. 

Click on Save and Create.

Note: Instead of going to the Masters, you can add the product category directly by pressing Ctrl+Space and entering Product Category in the search bar.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Inventory Movement Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable the permission Manage Inventory Movement.

Click on Save.

 

Inventory Movement Report

Navigate to Left Menu > Inventory > Reports.

Select the Inventory Movement Reports option. 

The fast, slow and non-moving inventories will be displayed under different tabs.

Enter the details of the From and To branch for stock transfer.

The Barcode Serial Number stock can also be entered where the details of the product will be added automatically.

Else add the Product details under the Add Product tab.

Enter the details of other fields wherever necessary and click on Save.

This record will now be shown in the Stock Transfer page.

Note: This report helps to find if the non moving inventory needs to be purchased at all.

 

Inventory Location

Understanding Inventory location

This refers to the area where the stock is located. The Current Stock tab shows how much of a part is currently in stock at a location. 

Stock transfers can only be done if the Multi branch option is switched on in the settings. Otherwise, it cannot be recorded.

 

Settings

Navigate to Settings > Settings.

It will lead you to the Preferences tab. 

Click on Stock Location and multi branch.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Inventory Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Press Ctrl+F and enter the word Inventory. Enable all the permissions related to Current stock location.

Click on Save.

 

Create Stock Transfer Location

Navigate to Left Menu >Operations> Stock Transfer location.

Click on the plus button in the top right corner.

Fill in all the mandatory fields.

Enter the details of the Form and To branch for stock transfer.

The Barcode Serial Number stock can also be entered, and the details of the product will be added automatically.

Otherwise, add the Product details under the Add Product tab.

Click on Save.

This record will now be shown on the Stock Transfer page.

Click on Accept under the Action column.

The stock will be transferred from one branch to another.

This will be reflected under the Reports tab on the Location page of the Inventory Report.

 

How to check reports

The process for Current Stock  is as follows:

Navigate to Left Menu > Operations > Reports.

Click on the Location box in the display.

Open

Enter the current stock Details with the information of the person from the stock giving company.

Click on the Search button.

Within the location reports, you’ll find options such as “Stock at Office” and “Stock at Client.” Click on the appropriate option based on the inventory you want to track.

 

Consumption Report

Understanding Inventory Consumption Report

The purpose of an inventory consumption report is to find out how many devices, spare parts,cartridges  and care packs were consumed in a particular month. To manage the reports of inventory consumption, AntMyERP offers inventory consumption reports.

 

View reports

Navigate to the Left Menu > Inventory> Reports 

Here you can find monthly reports for all the consumption devices.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Inventory Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Press Ctrl+F and enter the word Inventory. Enable all the permissions related to Inventory consumption.

Click on Save.