Inventory Location

Understanding Inventory location

This refers to the area where the stock is located. The Current Stock tab shows how much of a part is currently in stock at a location. 

Stock transfers can only be done if the Multi branch option is switched on in the settings. Otherwise, it cannot be recorded.

 

Settings

Navigate to Settings > Settings.

It will lead you to the Preferences tab. 

Click on Stock Location and multi branch.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Inventory Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Press Ctrl+F and enter the word Inventory. Enable all the permissions related to Current stock location.

Click on Save.

 

Create Stock Transfer Location

Navigate to Left Menu >Operations> Stock Transfer location.

Click on the plus button in the top right corner.

Fill in all the mandatory fields.

Enter the details of the Form and To branch for stock transfer.

The Barcode Serial Number stock can also be entered, and the details of the product will be added automatically.

Otherwise, add the Product details under the Add Product tab.

Click on Save.

This record will now be shown on the Stock Transfer page.

Click on Accept under the Action column.

The stock will be transferred from one branch to another.

This will be reflected under the Reports tab on the Location page of the Inventory Report.

 

How to check reports

The process for Current Stock  is as follows:

Navigate to Left Menu > Operations > Reports.

Click on the Location box in the display.

Open

Enter the current stock Details with the information of the person from the stock giving company.

Click on the Search button.

Within the location reports, you’ll find options such as “Stock at Office” and “Stock at Client.” Click on the appropriate option based on the inventory you want to track.

 

Consumption Report

Understanding Inventory Consumption Report

The purpose of an inventory consumption report is to find out how many devices, spare parts,cartridges  and care packs were consumed in a particular month. To manage the reports of inventory consumption, AntMyERP offers inventory consumption reports.

 

View reports

Navigate to the Left Menu > Inventory> Reports 

Here you can find monthly reports for all the consumption devices.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Inventory Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Press Ctrl+F and enter the word Inventory. Enable all the permissions related to Inventory consumption.

Click on Save.

 

Stock Transfer

Understanding Stock Transfer

Sometimes, the stock needs to be transferred from one branch to another of the creator Company. When a company books an order, the dispatch of goods needs to be done from that particular branch of the company which has booked the order. If the branch that has booked the order does not have the goods in stock, it can move the stock from another branch of the company. This is known as Stock Transfer.

 

Settings

Navigate to the left menu > Settings > Settings.

Under the Preferences tab, check the box Multi Branch and Stock Location.

Click on Update.

 

Permissions

Navigate to Settings > User Roles.

Select the employee you want to give Stock Transfer Permission to and scroll to the right.

Select Edit option from the Action dropdown menu.

Go to the Permissions tab.

Enable the permission Manage Stock Transfer Location.

Click on Save.

 

Process of Stock Transfer

Navigate to Left Menu > Operation > Stock Transfer Location.

Click on the plus button in the top right corner. The Stock Transfer Location page is opened. 

Enter the details of the From and To branch for stock transfer.

The Barcode Serial Number stock can also be entered where the details of the product will be added automatically.

Else add the Product details under the Add Product tab.

Enter the details of other fields wherever necessary and click on Save.

This record will now be shown in the Stock Transfer page.

 

Stock Transfer Report

Click on Accept under the Action column.

The stock will be transferred from one branch to another.

This will be reflected under the Reports tab, in the Location page of the Inventory Report.

 

Replacement

When an equipment purchased by the company or sold to the client is not working or is under repair then it needs to be replaced. So the Client or the company can request the company or the vendor to replace the equipment. 

 

Replacement for Client

An Inward Challan needs to be created against the product’s serial number.

Select the Type as Inward Loan Repair.

This Serial Number needs to be replaced with another equipment’s serial number.

Click on replacement and select Customer Replacement.

Enter the customer name and the serial numbers as required.  (The data of Stock Serial number is shown here)

Add any remarks if required and click Save.

Note: The Customer’s bill will reflect the New Serial Number as done in the replacement.

 

Replacement for Vendor

Create an Outward Challan against the Product’s serial number.

Select the Type as Outward Loan Repair.

This Serial Number needs to be replaced with another equipment’s serial number.

Click on replacement and select Vendor Replacement.

Enter the customer name and the serial numbers as required. Add serial number manually as it will be available with Vendor.

Add any remarks if required and click Save.

 

Stock Adjustment

Understanding Inventory Adjustment

When an item under the stock list is not present physically, but is still seen under the Inventory of the ERP, the stock is then Adjusted. This is because there can be no complete deletion of the item from the inventory. This is why adjustment is done through addition or reducing the item. These adjustments can only be done with the items that have the serial numbers. 

 

Adding an Adjusted Inventory

Navigate to Left Menu > Inventory > Inventory Adjustment.

Click on the plus button in the top right corner.

Enter the product’s name and select the serial number.

Click on Save.

 

Viewing an Adjusted Inventory

Navigate to Left Menu > Inventory > Inventory Adjustment.

All the adjusted inventory will be listed in the index page.

In the Type Column it will be shown if the serial number is added or reduced.

 

Swapping a Product

The process of exchanging the sub product under one primary product with another sub product in the stock list or another primary product. This is done in case that particular sub product is needed for bundling under another primary product.

You can do this in the device detail page by following the below steps

Click on the Swap button.

Select the Product name and the Serial number of the product with which it should be swapped.

Click Save.

 

Product Bundling

Understanding Product Bundle

Product bundling is a technique where items are grouped or “ bundled” together under one product listing. This involves grouping, packing and shipping several products to get them and selling them as a single unit for a single price.

The advantage of this is that smaller items needed for assembly can be traceable more easily and efficiently. The cost of purchase also comes down as compared to the cost of purchasing each item in a bundle individually. Bundling of products is done in Sales and Rental businesses. Basically, any goods that are given to the client from the company’s own stock can be bundled.

 

Settings

Navigate to the left menu > Settings > Operation.

Under the Outward Delivery Note tab, check the box Display Bundling Products Display In Inward and Outward Challan.

Click on Update.

Note: By checking the box, all the sub products from the product bundle will be displayed in the challan. If the box remains unchecked, only the primary product will be displayed in the challan.

 

Adding a Product Bundle

Navigate to Left Menu > Inventory > Bundle Product.

All the product bundles will be listed in the listing page.

Click on the plus button in the top right corner.

Create a Bundle form will appear. 

Fill in all the mandatory fields.

Click on Save.

Note: Multiple serial numbers can be added to a product.

 

Viewing a Product Bundle

Navigate to Left Menu > Inventory > Bundle Product.

All the product bundles will be listed in the listing page.

Click on the desired Serial number.

Device Details will appear. Click on the Sub Products tab.

You can view all the sub products here. 

 

Swapping a Product Bundle

The process of exchanging the sub product under one primary product with another sub product in the stock list or another primary product. This is done in case that particular sub product is needed for bundling under another primary product.

In the device detail page:

Click on the Swap button.

Select the Product name and the Serial number of the product with which it should be swapped.

Click on Save.

Notes:

• The stock under a bundle product will not be displayed under the stock once it is included under a primary product.
• Bundling products in ERP has to be done mandatorily with serial numbers only.
• There can only be one Primary product under which any number of sub products can be added.
• The sales quotation is made on the Primary product only.