How to manage Goods Receipt Processes in Inward Processing?

 

This video will provide step-by-step guide how to take the Goods Receipt Note (GRN) for a purchase order.

First, open your Purchase Order (PO) in AntMyERP. Once the vendor accepts your order, it moves to the Accepted tab. After that, you can convert your PO into a contract. When converting, add details like credit days, contract period (for one day, one month, or one year), and upload any documents if needed. You can also add notes for your vendor before saving. Once saved, it becomes a contract.

When your vendor sends the materials, go to the Contracted Purchase Orders page. Here, you will see all orders that are contracted.

To take GRN, click on Action → GRN. The GRN form will open. If your items have serial numbers, you can enter them in three ways : Type them manually

scan them using a barcode scanner

Or simply copy and paste them. Once you’ve added all the details and clicked Save, the status will change to Dispatched, meaning the vendor has sent the materials but they haven’t been added to your inventory yet.

Next, open GRN again and confirm all serial numbers. Once confirmed, the material will be added to your inventory automatically, and an inward challan number will be created. You can also print barcodes that include your company’s logo, details, and email address.

By following these steps — Accept PO → Convert to Contract → Do GRN Twice → Confirm GRN — you can easily manage your material receipts and keep your inventory up to date.

Watch the full video to see how it’s done step-by-step!