How to Create Auto and Manual Invoice for Managed Print Service (MPS) business.

 

Generating MPS Auto and Manual Invoices with AntMyERP

AntMyERP simplifies the process of generating both MPS Auto Invoices and Manual Invoices, especially for businesses managing large volumes of billing. The MPS Auto Invoice feature is ideal for companies handling hundreds or thousands of invoices ready at the click of a button once device counters are updated.

To generate an MPS invoice, go to the Finance module and click Sales Invoice. The Pending MPS section displays all invoices awaiting approval. Click Generate Invoice, select MPS (After/Before), and set the desired date such as January 1st to generate December invoices. Once processed, all relevant invoices appear in the list.

Before generating, ensure that the counter readings are updated. Go to Service → Reports → Counter Report, search for the device serial number, and update the counter value with the correct date. Counters can be added manually or uploaded through Excel.

Next, confirm the Billing Effective Date to define when billing starts. This can be verified in CRM Sales → Contract by searching for the customer and device serial number. Once all parameters are correct, regenerate the invoice under Sales Invoice → Pending Invoice, and it will appear with updated billing and counter data.

Invoices can be viewed, printed, downloaded, or shared in both Classic and Normal views. Users can also generate semi-auto or manual invoices by going to Add Invoice, selecting MPS, entering the contract number, customer details, taxation, and billing period.

With AntMyERP, generating and managing MPS invoices like auto, semi-auto, or manual is efficient, accurate and fully automated once setup is complete.