How Data Come into the Purchase Register?

 

Generating a Purchase Invoice Automatically with AntMyERP

AntMyERP simplifies the purchase process by allowing invoices to be automatically generated based on Purchase Orders (POs), eliminating the need for manual entry.

To begin, go to the Purchase module and open the Purchase Order issued to a vendor. Once the goods have been received you’ll see which vendor’s invoices are still pending under Pending Invoice.

When the vendor sends their invoice, click Action then Invoice and then click the plus icon on the right. Enter the invoice number, invoice date and invoice amount. Add any comments if required, upload the vendor’s invoice and click Save.

The uploaded invoice is automatically sent to the Finance module under Purchase Invoice for approval. In the finance section, all purchase invoices appear in the index view with key details like the vendor’s name, invoice date, purchase amount and purchase order number.

The finance team downloads the invoice, reviews it, and either approves or rejects it. Once approved, the invoice moves to the Purchase Register therefore allowing the finance team to proceed with vendor payment.

With this automation, AntMyERP ensures that purchase invoices flow seamlessly from the purchase module to finance, saving time, reducing manual effort and improving accuracy across departments.

Make your purchasing workflow faster and smarter with AntMyERP today!