How to create Odometer Expenses Vouchers?

 

Creating an Odometer Expense Voucher with AntMyERP

AntMyERP allows you to easily record and calculate travel reimbursements using the Odometer Expense Voucher feature.

To begin, go to Finance on the left-hand menu and open Expense Voucher. The index view displays all existing vouchers. To create a new one first click the plus icon on the right and select Odometer Expense Voucher.

The odometer voucher automatically calculates the total distance traveled based on the start and end readings entered. Select the Voucher Type such as Employee Expense or Office Expense and enter the Voucher Date. The Employee Name will appear automatically. If required, add a Reporting Tag.

Next, choose the Account Head such as Travel Expenses and add travel details. Enter the starting and ending odometer readings for example, starting at 699 km and ending at 730 km which totals 31 kilometers. The system multiplies this distance by the per-kilometer rate defined in the employee’s mileage setup. For instance, at ₹15 per km, the total expense will be ₹465.

If the travel was for a customer visit, select Yes under Cost Center and enter the Customer Name, Ticket Number and whether the expense is billable. If billable then it will appear for approval and can be included in the customer’s invoice.

Click Save to generate the voucher. It will appear in the index view showing details like voucher number, date, employee name, department, total distance and amount. Approvers can review and approve the voucher directly.

With AntMyERP, creating and managing odometer based travel reimbursements is fast, transparent and accurate.