How to create GPS Expenses Vouchers?

 

Creating a GPS Expense Voucher with AntMyERP

AntMyERP simplifies the process of tracking travel reimbursements through the GPS Expense Voucher feature.

To begin, go to Finance on the left-hand menu and open Expense Voucher. The Expense Voucher index view will appear, showing all previously created vouchers. To add a new one, click the plus icon on the right and select GPS Expense Voucher.

Choose the Voucher Type either Employee Expense or Office Expense. Enter the Date and the Employee Name will auto-fill from the system. You can also select a Reporting Tag to categorize the voucher.

Next, choose the Expense Head (for example, Traveling), and add a description such as the start and end locations of the journey. When Google Maps is connected to AntMyERP the system automatically calculates the distance traveled between those two points.

For instance if you enter Mira Road as the starting point and Bandra as the destination, clicking Calculate will display the total distance. The unit rate per kilometer set in the Employee Master is automatically applied and the total amount is generated.

If the expense is linked to a customer project, select Yes under Cost Center then enter the Customer Name, Ticket Number and specify if it is billable.

Finally, click Save to create the GPS Expense Voucher. Note that Google Maps integration is essential without it, the system cannot calculate or display the distance.

With AntMyERP, generating GPS-based travel expense vouchers becomes quick, accurate and automated.

How to Enable, Create and Manage Auto GPS Expense Voucher.

 

Creating a GPS Expense Voucher with AntMyERP

AntMyERP makes it simple to manage travel reimbursements through its GPS Expense Voucher feature.

To begin, go to Finance on the left-hand menu and open Expense Voucher. The Expense Voucher index view will display all existing vouchers. To create a new one, click the plus (+) icon on the right and choose GPS Expense Voucher.

Next, select the Voucher Type either Employee Expense or Office Expense. Enter the Date, and the Employee Name will appear automatically. If you need to categorize the expense, choose the relevant Reporting Tag.

Under Expense Head, select the appropriate category such as Traveling. Add a short description mentioning the start and end points of the trip. Once Google Maps is connected to the system then AntMyERP automatically calculates the distance traveled between the two locations.

For example, entering Mira Road as the starting point and Bandra as the destination will show the total kilometers once you click Calculate. The unit rate per kilometer is applied automatically to generate the total amount.

If the travel expense is linked to a customer project, select Yes under Cost Center then enter the Customer Name, Ticket Number and specify whether it’s billable.

Finally, click Save to create the GPS Expense Voucher. Remember — Google Maps must be connected for the system to calculate distances accurately.

With AntMyERP, managing GPS-based travel expenses is effortless, automated, and accurate.