How to create Distance Expenses Vouchers?

 

Creating a Distance Expense Voucher with AntMyERP

AntMyERP makes it easy to record and manage employee travel reimbursements through the Distance Expense Voucher feature.

To create one, go to Finance on the left-hand menu, open Expense Voucher, and click the plus (+) icon on the right. Select Distance Expense, and the voucher form will appear.

Enter details such as Type of Voucher, Date, Employee Name and Account Head. Select Travel Expenses under Account Head then add a description of the trip and the distance traveled (for example, 100 kilometers).

Next, input the rate per kilometer applicable to the employee. The system automatically calculates the total amount for instance, if the rate is ₹15 per km and the distance is 100 km then the system will display ₹150 as the total.

If the expense is linked to a customer project then select Yes under Cost Center. Choose the customer’s name, ticket number and mark it as billable if the cost is to be charged to the client. Enter the bill amount and upload any supporting voucher or document.

You can create multiple entries by clicking the plus icon again. Once done, click Save. The voucher will then move for approval.

Each Distance Expense Voucher passes through two approval levels, the first by the reporting manager and the second by the company approver.

After approval you can view details such as distance traveled, remarks, employee name, department and total amount in the Expense Voucher list.

With AntMyERP, tracking and approving distance-based travel expenses becomes simple, transparent and efficient.