How to convert Proposal into Contract?

 

Converting Proposals into Contracts in AntMyERP

AntMyERP allows you to seamlessly convert any approved proposal into a formal contract, helping you track the duration and terms of customer agreements. To begin, navigate to Quotation under CRM Sales.

A quotation can only be converted into a contract after customer approval. To do this, locate the quotation and click Book on the right-hand side. Booking indicates that the customer has confirmed the pricing. Once booked, the quotation moves from Pending to Accepted. In the accepted quotation, click Convert to Contract to proceed. This ensures that any purchase order or email confirmation from the customer is reflected in the system while retaining the original quotation details.

Three key parameters must be entered during conversion:

• Credit Days – The number of days the customer will be given credit.
• Contract Period – The duration of the contract, which could be days, months or years.
• Purchase Order – If a PO is received then enter the number and date. This will appear on automated invoices but is not mandatory.

Other details include the salesperson’s name, internal reference number and SLA (Service Level Agreement), which defines how quickly support will be provided. You can also upload the customer’s PO which will remain in the system permanently.

After saving, the system will prompt whether to book the order to the Execute Form. Selecting Yes opens the order form, where you can verify stock, assign the employee responsible for execution, and confirm the quantity and product details. Submit the form, and the proposal is now a live contract ready for execution.

With AntMyERP, converting proposals to contracts is quick, accurate, and ensures proper tracking of all customer agreements.

Simplify your proposal-to-contract process efficiently with AntMyERP today!