How to automate Purchase Invoice entry?

 

Automating Purchase Entry with AntMyERP

AntMyERP allows you to automate purchase entries, eliminating the need for manual data entry and reducing errors. The process begins when you issue a Purchase Order (PO) to a vendor. Once the vendor accepts the PO and it’s converted to a contract, complete the Goods Received Note (GRN) process. After the GRN is done, the invoice linked to that PO appears as pending in the system.

You can track all pending invoices under the vendor’s name. The list displays vendor details, PO number, contract number, product details, and total amount. To create a purchase entry, click on Action then select Invoice. A pop-up will open click the plus icon on the right hand side.

Enter the vendor’s invoice number, invoice date and invoice amount (the amount must not exceed the PO value). Upload the vendor’s invoice document, add any necessary comments, and click Save. Once saved then the invoice is successfully created in the system and a message will confirm that the invoice has been created or updated.

Next, go to Finance → Purchase Invoice to view all invoices. The uploaded invoice will appear with details such as invoice number, vendor name, amount and attached invoice copy. After review the accounts team can approve it.

Once approved, the invoice automatically moves to the Purchase Register completing the purchase entry process.

With AntMyERP, purchase entry is fully automated from GRN to invoice approval ensuring speed, accuracy and transparency in vendor management.